Appointment Slot
The Appointment slot APIs allows users to view and manage the appointment slots. These practice facing admin APIs allows you to perform the following actions:
- Create a new Appointment slot (for patients to book their appointments against)
- Freeze an existing Appointment slot (to ensure patients cannot book this slot)
- View all Appointment slots (using filters such as booked, un-booked)
- View all Appointment slots across all departments and providers
- Delete an existing Appointment slot (to ensure patients do not book against this slot)
- Cancel an existing patient Appointment in an Appointment Slot.
Two flags allow you to bypass the permissions set up around Web scheduling:
- ignoreschedulablepermission
- bypassscheduletimechecks
The open appointment slots functionality, designed for a patient scheduling an appointment online, looks, by default, for appointment reasons and obeys the practice's configuration around those reasons. (This configuration is generally done as part of the athenaCommunicator setup.) In cases where scheduling is done for other reasons (e.g., telemedicine, walk-in appointments via Digital Check-in, or other use cases), you may want to book by appointment type and to ignore the setup that was done controlling what appointments can be booked.
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Endpoints
- Primary
Get list of booked appointment slots
GET
/v1/{practiceid}/appointments/booked
Retrieves a list of booked appointments Note: This endpoint may rely on specific settings to be enabled in athenaNet Production to function properly that are not required in other environments. Please see Permissioned Rollout of APIs for more information if you are experiencing issues.
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Input Parameters
Expand all❙ required
practiceid
integer
practiceid
scheduledstartdate
string
Start of the appointment scheduled search date range (mm/dd/yyyy). Inclusive.
startdate
string
Start of the appointment search date range (mm/dd/yyyy). Inclusive.
showinsurance
boolean
Include patient insurance information. Shows insurance packages for the appointment if any are selected, and all patient packages otherwise.
showexpectedprocedurecodes
boolean
Show the expetcted procedurecodes.
ignorerestrictions
boolean
When showing patient detail for appointments, the patient information for patients with record restrictions and blocked patients will not be shown. Setting this flag to true will show that information for those patients.
appointmenttypeid
integer
Filter by appointment type ID.
endlastmodified
string
Identify appointments modified prior to this date/time (mm/dd/yyyy hh:mi:ss). Inclusive. Note: This can only be used if a startlastmodified value is supplied as well.
enddate
string
End of the appointment search date range (mm/dd/yyyy). Inclusive.
providerid
array
The athenaNet provider ID. Multiple IDs (either as a comma delimited list or multiple POSTed values) are allowed.
departmentid
integer
The athenaNet department ID.
showclaimdetail
boolean
Include claim information, if available, associated with an appointment.
appointmentstatus
string
Filter appointments by status.
startlastmodified
string
Identify appointments modified after this date/time (mm/dd/yyyy hh:mi:ss). Inclusive.
patientid
integer
The athenaNet patient ID. If operating in a Provider Group Enterprise practice, this should be the enterprise patient ID.
showcopay
boolean
By default, the expected co-pay is returned. For performance purposes, you can set this to false and copay will not be populated.
showpatientdetail
boolean
Include patient information for each patient associated with an appointment.
showcancelled
boolean
Include appointments that have been cancelled.
showremindercalldetail
boolean
Include all remindercall related results, if available, associated with an appointment.
scheduledenddate
string
End of the appointment scheduled search date range (mm/dd/yyyy). Inclusive.
limit
integer
Number of entries to return (default 1000, max 10000)Please note that this endpoint has a different default and max than normal.
offset
integer
Starting point of entries; 0-indexed
Output Parameters
Expand all
appointmentconfirmationid
string
If there is an appointment confirmation result for this appointment, the numeric ID (global to athenaNet).
appointmentconfirmationname
string
If there is an appointment confirmation result for this appointment, the name (global to athenaNet).
appointmentcopay
string
Detailed information about the copay for this appointment. Gives more detail than the COPAY field. Note: this information is not yet available in all practices, we are rolling this out slowly.
appointmentid
string
Appointment ID of the booked appointment
appointmentnotes
array
An array of appointment notes for this appointment.
appointmentstatus
string
The athenaNet appointment status. There are several possible statuses. x=cancelled. f=future. (It can include appointments where were never checked in, even if the appointment date is in the past. It is up to a practice to cancel appointments as a no show when appropriate to do so.) o=open. 2=checked in. 3=checked out. 4=charge entered (i.e. a past appointment).
appointmenttype
string
The practice-friendly (not patient friendly) name for this appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.
appointmenttypeid
string
This is the ID for the appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.
cancelledby
string
If the appointment has been cancelled, the username who cancelled the appointment.
cancelleddatetime
string
The time (mm/dd/yyyy hh24:mi:ss; Eastern time) that this appointment was cancelled (if cancelled)
cancelreasonid
string
If the appointment was cancelled, the numeric ID (local to the practice) for the cancel reason.
cancelreasonname
string
If the appointment was cancelled, the name (local to the practice) for the cancel reason.
cancelreasonnoshow
string
If the appointment was cancelled, if the cancel reason is marked as a no show reason.
cancelreasonslotavailable
string
If the appointment was cancelled, if the cancel reason is marked as a slot available reason.
chargeentrynotrequired
string
This field will tell if an appointment has been marked as not requiring change entry.
chargeentrynotrequiredreason
string
This field will give the reason that an appointment has been marked as not requiring charge entry.
checkindatetime
string
The time (mm/dd/yyyy hh24:mi:ss) that the appointment was checked in.
checkoutdatetime
string
The time (mm/dd/yyyy hh24:mi:ss) that the appointment was checked out.
claims
array
As detailed in /claims, if requested.
coordinatorenterpriseyn
string
If true, the appointment was booked through athenaCoordinator Enterprise.
copay
string
Expected copay for this appointment. Based on the appointment type, the patient's primary insurance, and any copays collected. To see the amounts used in this calculated value, see the APPOINTMENTCOPAY fields.
date
string
The appointment date.
departmentid
string
duration
integer
In minutes
encounterid
string
The encounter id associated with this appointment, useful for certain other calls. Only present for appointments with Clinicals that have been checked in.
encounterstate
string
The status of the clinical encounter associated with this appointment (OPEN, CLOSED, DELETED, PEND, etc.). This differs from encounterstatus, which refers to the status of the patient in the encounter.
encounterstatus
string
The status of this patient in the encounter (READYFORSTAFF, WITHSTAFF, READFORPROVIDER, CHECKEDOUT). Only present for appointments with Clinicals that have been checked in.
frozenyn
string
If true, this appointment slot is frozen
hl7providerid
integer
This is the raw provider ID that should be used ONLY if using this appointment in conjunction with an HL7 message and with athenahealth's prior guidance. It is only available in some situations.
insurances
array
List of active patient insurance packages. Only shown for single or multiple booked appointments if SHOWINSURANCE is set.
lastmodified
string
The date/time when the appointment was last modified. Note: It may be possible for the lastmodified field to be updated without any other field in the API call being changed. This occurs when appointment fields not included in the API output are updated.
lastmodifiedby
string
The user who last modified the appointment.
patient
string
See /patients for details
patientappointmenttypename
string
The patient-friendly name for this appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.
patientid
string
The athenaNet patient ID for this appointment
patientlocationid
string
The location of the patient. See /patientlocation for practice list. Only present for appointments with Clinicals that have been checked in.
providerid
string
reasonid
string
A list of reason IDs that could be used for this slot. Only present if multiple reason IDs are requested.
referringproviderid
integer
The referring provider ID.
reminderdetails
array
Detailed ReminderCall information made for this appointment.
renderingproviderid
integer
The rendering provider ID.
rescheduledappointmentid
string
When an appointment is rescheduled, this is the ID of the replacement appointment.
scheduledby
string
The username who scheduled the appointment.
scheduleddatetime
string
The time (mm/dd/yyyy hh24:mi:ss; Eastern time) that this appointment was scheduled.
startcheckin
string
The timestamp when the appointment started the check in process. If this is set while an appointment is still in status 'f', it means that the check-in process has begun but is not yet completed.
startcheckoutdatetime
string
The time (mm/dd/yyyy hh24:mi:ss) that the appointment check-out was started.
starttime
string
As HH:MM (where HH is the 0-23 hour and MM is the minute). This time is local to the department.
stopcheckin
string
The timestamp when the check-in process was finished for this appointment.
stopexamdatetime
string
The time (mm/dd/yyyy hh24:mi:ss) that the exam was completed.
stopintakedatetime
string
The time (mm/dd/yyyy hh24:mi:ss) that the intake process was completed.
suggestedoverbooking
string
High risk score for Smart Scheduling
supervisingproviderid
integer
The supervising provider ID.
templateappointmentid
string
The original appointment ID. This is useful if an appointment has been cancelled and you want to find the original ID.
templateappointmenttypeid
string
The original appointment type for this slot. This can change for generic appointments.
urgentyn
string
Urgent flag for the appointment.
useexpectedprocedurecodes
array
An array of expected procedure codes attached to this appointment.
Example Code
Get list of booked appointment slots for multiple departments and providers
GET
/v1/{practiceid}/appointments/booked/multipledepartment
Retrieves a list of booked appointments across multiple providers and departments Note: This endpoint may rely on specific settings to be enabled in athenaNet Production to function properly that are not required in other environments. Please see Permissioned Rollout of APIs for more information if you are experiencing issues.
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Input Parameters
Expand all❙ required
practiceid
integer
practiceid
scheduledstartdate
string
Start of the appointment scheduled search date range (mm/dd/yyyy). Inclusive.
startdate
string
Start of the appointment search date range (mm/dd/yyyy). Inclusive.
showinsurance
boolean
Include patient insurance information. Shows insurance packages for the appointment if any are selected, and all patient packages otherwise.
showexpectedprocedurecodes
boolean
Show the expetcted procedurecodes.
ignorerestrictions
boolean
When showing patient detail for appointments, the patient information for patients with record restrictions and blocked patients will not be shown. Setting this flag to true will show that information for those patients.
appointmenttypeid
integer
Filter by appointment type ID.
endlastmodified
string
Identify appointments modified prior to this date/time (mm/dd/yyyy hh:mi:ss). Inclusive. Note: This can only be used if a startlastmodified value is supplied as well.
enddate
string
End of the appointment search date range (mm/dd/yyyy). Inclusive.
providerid
array
The athenaNet provider ID. Multiple IDs (either as a comma delimited list or multiple POSTed values) are allowed.
departmentid
array
The athenaNet department ID. Multiple IDs (either as a comma delimited list or multiple POSTed values) are allowed.
showclaimdetail
boolean
Include claim information, if available, associated with an appointment.
appointmentstatus
string
Filter appointments by status.
startlastmodified
string
Identify appointments modified after this date/time (mm/dd/yyyy hh:mi:ss). Inclusive.
patientid
integer
The athenaNet patient ID. If operating in a Provider Group Enterprise practice, this should be the enterprise patient ID.
showcopay
boolean
By default, the expected co-pay is returned. For performance purposes, you can set this to false and copay will not be populated.
showpatientdetail
boolean
Include patient information for each patient associated with an appointment.
showcancelled
boolean
Include appointments that have been cancelled.
showremindercalldetail
boolean
Include all remindercall related results, if available, associated with an appointment.
scheduledenddate
string
End of the appointment scheduled search date range (mm/dd/yyyy). Inclusive.
limit
integer
Number of entries to return (default 1000, max 10000)Please note that this endpoint has a different default and max than normal.
offset
integer
Starting point of entries; 0-indexed
Output Parameters
Expand all
appointmentconfirmationid
string
If there is an appointment confirmation result for this appointment, the numeric ID (global to athenaNet).
appointmentconfirmationname
string
If there is an appointment confirmation result for this appointment, the name (global to athenaNet).
appointmentcopay
string
Detailed information about the copay for this appointment. Gives more detail than the COPAY field. Note: this information is not yet available in all practices, we are rolling this out slowly.
appointmentid
string
Appointment ID of the booked appointment
appointmentnotes
array
An array of appointment notes for this appointment.
appointmentstatus
string
The athenaNet appointment status. There are several possible statuses. x=cancelled. f=future. (It can include appointments where were never checked in, even if the appointment date is in the past. It is up to a practice to cancel appointments as a no show when appropriate to do so.) o=open. 2=checked in. 3=checked out. 4=charge entered (i.e. a past appointment).
appointmenttype
string
The practice-friendly (not patient friendly) name for this appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.
appointmenttypeid
string
This is the ID for the appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.
cancelledby
string
If the appointment has been cancelled, the username who cancelled the appointment.
cancelleddatetime
string
The time (mm/dd/yyyy hh24:mi:ss; Eastern time) that this appointment was cancelled (if cancelled)
cancelreasonid
string
If the appointment was cancelled, the numeric ID (local to the practice) for the cancel reason.
cancelreasonname
string
If the appointment was cancelled, the name (local to the practice) for the cancel reason.
cancelreasonnoshow
string
If the appointment was cancelled, if the cancel reason is marked as a no show reason.
cancelreasonslotavailable
string
If the appointment was cancelled, if the cancel reason is marked as a slot available reason.
chargeentrynotrequired
string
This field will tell if an appointment has been marked as not requiring change entry.
chargeentrynotrequiredreason
string
This field will give the reason that an appointment has been marked as not requiring charge entry.
checkindatetime
string
The time (mm/dd/yyyy hh24:mi:ss) that the appointment was checked in.
checkoutdatetime
string
The time (mm/dd/yyyy hh24:mi:ss) that the appointment was checked out.
claims
array
As detailed in /claims, if requested.
coordinatorenterpriseyn
string
If true, the appointment was booked through athenaCoordinator Enterprise.
copay
string
Expected copay for this appointment. Based on the appointment type, the patient's primary insurance, and any copays collected. To see the amounts used in this calculated value, see the APPOINTMENTCOPAY fields.
date
string
The appointment date.
departmentid
string
duration
integer
In minutes
encounterid
string
The encounter id associated with this appointment, useful for certain other calls. Only present for appointments with Clinicals that have been checked in.
encounterstate
string
The status of the clinical encounter associated with this appointment (OPEN, CLOSED, DELETED, PEND, etc.). This differs from encounterstatus, which refers to the status of the patient in the encounter.
encounterstatus
string
The status of this patient in the encounter (READYFORSTAFF, WITHSTAFF, READFORPROVIDER, CHECKEDOUT). Only present for appointments with Clinicals that have been checked in.
frozenyn
string
If true, this appointment slot is frozen
hl7providerid
integer
This is the raw provider ID that should be used ONLY if using this appointment in conjunction with an HL7 message and with athenahealth's prior guidance. It is only available in some situations.
insurances
array
List of active patient insurance packages. Only shown for single or multiple booked appointments if SHOWINSURANCE is set.
lastmodified
string
The date/time when the appointment was last modified. Note: It may be possible for the lastmodified field to be updated without any other field in the API call being changed. This occurs when appointment fields not included in the API output are updated.
lastmodifiedby
string
The user who last modified the appointment.
patient
string
See /patients for details
patientappointmenttypename
string
The patient-friendly name for this appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.
patientid
string
The athenaNet patient ID for this appointment
patientlocationid
string
The location of the patient. See /patientlocation for practice list. Only present for appointments with Clinicals that have been checked in.
providerid
string
reasonid
string
A list of reason IDs that could be used for this slot. Only present if multiple reason IDs are requested.
referringproviderid
integer
The referring provider ID.
reminderdetails
array
Detailed ReminderCall information made for this appointment.
renderingproviderid
integer
The rendering provider ID.
rescheduledappointmentid
string
When an appointment is rescheduled, this is the ID of the replacement appointment.
scheduledby
string
The username who scheduled the appointment.
scheduleddatetime
string
The time (mm/dd/yyyy hh24:mi:ss; Eastern time) that this appointment was scheduled.
startcheckin
string
The timestamp when the appointment started the check in process. If this is set while an appointment is still in status 'f', it means that the check-in process has begun but is not yet completed.
startcheckoutdatetime
string
The time (mm/dd/yyyy hh24:mi:ss) that the appointment check-out was started.
starttime
string
As HH:MM (where HH is the 0-23 hour and MM is the minute). This time is local to the department.
stopcheckin
string
The timestamp when the check-in process was finished for this appointment.
stopexamdatetime
string
The time (mm/dd/yyyy hh24:mi:ss) that the exam was completed.
stopintakedatetime
string
The time (mm/dd/yyyy hh24:mi:ss) that the intake process was completed.
suggestedoverbooking
string
High risk score for Smart Scheduling
supervisingproviderid
integer
The supervising provider ID.
templateappointmentid
string
The original appointment ID. This is useful if an appointment has been cancelled and you want to find the original ID.
templateappointmenttypeid
string
The original appointment type for this slot. This can change for generic appointments.
urgentyn
string
Urgent flag for the appointment.
useexpectedprocedurecodes
array
An array of expected procedure codes attached to this appointment.
Example Code
Freeze appointment slot
PUT
/v1/{practiceid}/appointments/{appointmentid}/freeze
Freezes an appointment slot so that patients can no longer schedule an appointment in that slot. Once frozen, the time slot will not be listed for booking an appointment.
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Input Parameters
Expand all❙ required
practiceid
integer
practiceid
appointmentid
integer
appointmentid
Content-Type
string
Content type of the payload
Output Parameters
Expand all
errormessage
string
If success is not true, this will detail the error that occurred.
success
string
Returns true if the call to freeze/unfreeze appointment was successful.
Example Code
Create a new appointment slot
POST
/v1/{practiceid}/appointments/open
Provides the ability to add new open appointment slots
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Input Parameters
Expand all❙ required
practiceid
integer
practiceid
Content-Type
string
Content type of the payload
❙ Request Body
Expand allOutput Parameters
Expand all
appointmentids
object
An hash of appointment IDs to the time requested.
Example Code
Get list of open appointment slots
GET
/v1/{practiceid}/appointments/open
Retrieves access to open appointment slots
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Input Parameters
Expand all❙ required
practiceid
integer
practiceid
appointmenttypeid
integer
Normally, an appointment reason ID should be used which will map to the correct underlying appointment type in athenaNet. This field will ignore the practice's existing setup for what should be scheduled. Please consult with athenahealth before using. Either an appointmenttypeid or a reasonid must be specified or no results will be returned.
reasonid
array
The athenaNet patient appointment reason ID, from GET /patientappointmentreasons. While this is not technically required due to some unusual use cases, it is highly recommended for most calls. We do allow a special value of -1 for the reasonid. This reasonid will return open, web-schedulable slots regardless of reason. However, slots returned using a search of -1 may return slots that are not bookable by any reason ID (they may be bookable by specific appointment type IDs instead). This argument allows multiple valid reason IDs to be specified (e.g. reasonid=1,2,3), so if you are looking for slots that match "any" reason, it is recommended that you enumerate the set of reasons you are looking for. Either a reasonid or an appointmenttypeid must be specified or no results will be returned. If a reasonid other than -1 is specified then a providerid must also be specified.
bypassscheduletimechecks
boolean
Bypass checks that usually require returned appointments to be some amount of hours in the future (as configured by the practice, defaulting to 24 hours), and also ignores the setting that only shows appointments for a certain number of days in the future (also configurable by the practice, defaulting to 90 days).
enddate
string
End of the appointment search date range (mm/dd/yyyy). Inclusive. Defaults to seven days from startdate.
departmentid
array
The athenaNet department ID.
providerid
array
The athenaNet provider ID. Required if a reasonid other than -1 is specified.
startdate
string
Start of the appointment search date range (mm/dd/yyyy). Inclusive. Defaults to today.
ignoreschedulablepermission
boolean
By default, we show only appointments that are are available to scheduled via the API. This flag allows you to bypass that restriction for viewing available appointments (but you still may not be able to schedule based on this permission!). This flag does not, however, show the full schedule (that is, appointments that are already booked).
showfrozenslots
boolean
By default, we hide appointments that are frozen from being returned via the API. This flag allows you to show frozen slots in the set of results returned.
limit
integer
Number of entries to return (default 1000, max 10000)Please note that this endpoint has a different default and max than normal.
offset
integer
Starting point of entries; 0-indexed
Output Parameters
Expand all
appointmentid
integer
This is the ID of the appointment to use when booking. To be clear about the behind-the-scenes functionality, this is technically the first ID that will be used. Because of the ability to combine multiple "generic" slots into a single appointment, this may be first ID used. This is important only if trying to reconcile this against a practice's schedule template.
appointmenttype
string
The practice-friendly (not patient friendly) name for this appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.
appointmenttypeid
integer
This is the ID for the appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.
date
string
The appointment date.
departmentid
integer
The athenaNet department ID for the appointment
duration
integer
In minutes
frozenyn
string
If true, this appointment slot is frozen
localproviderid
integer
The local athenaNet ID for the provider of the appointment.
patientappointmenttypename
string
The patient-friendly name for this appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.
providerid
integer
The athenaNet ID for the provider of the appointment.
reasonid
integer
A list of reason IDs that could be used for this slot. Only present if multiple reason IDs are requested.
renderingproviderid
integer
The rendering provider ID.
starttime
string
As HH:MM (where HH is the 0-23 hour and MM is the minute). This time is local to the department.
validappointmenttypeids
integer
A list of Appointment Type IDs that are valid to be booked in this slot. This will only be included if "New Schedule Admin" is enabled for the practice.
Example Code
Get list of booked appointment slots for multiple departments and providers
GET
/v1/{practiceid}/appointments/booked/multipledepartment
Retrieves a list of booked appointments across multiple providers and departments Note: This endpoint may rely on specific settings to be enabled in athenaNet Production to function properly that are not required in other environments. Please see Permissioned Rollout of APIs for more information if you are experiencing issues.
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Input Parameters
Expand all❙ required
practiceid
integer
practiceid
scheduledstartdate
string
Start of the appointment scheduled search date range (mm/dd/yyyy). Inclusive.
startdate
string
Start of the appointment search date range (mm/dd/yyyy). Inclusive.
showinsurance
boolean
Include patient insurance information. Shows insurance packages for the appointment if any are selected, and all patient packages otherwise.
showexpectedprocedurecodes
boolean
Show the expetcted procedurecodes.
ignorerestrictions
boolean
When showing patient detail for appointments, the patient information for patients with record restrictions and blocked patients will not be shown. Setting this flag to true will show that information for those patients.
appointmenttypeid
integer
Filter by appointment type ID.
endlastmodified
string
Identify appointments modified prior to this date/time (mm/dd/yyyy hh:mi:ss). Inclusive. Note: This can only be used if a startlastmodified value is supplied as well.
enddate
string
End of the appointment search date range (mm/dd/yyyy). Inclusive.
providerid
array
The athenaNet provider ID. Multiple IDs (either as a comma delimited list or multiple POSTed values) are allowed.
departmentid
array
The athenaNet department ID. Multiple IDs (either as a comma delimited list or multiple POSTed values) are allowed.
showclaimdetail
boolean
Include claim information, if available, associated with an appointment.
appointmentstatus
string
Filter appointments by status.
startlastmodified
string
Identify appointments modified after this date/time (mm/dd/yyyy hh:mi:ss). Inclusive.
patientid
integer
The athenaNet patient ID. If operating in a Provider Group Enterprise practice, this should be the enterprise patient ID.
showcopay
boolean
By default, the expected co-pay is returned. For performance purposes, you can set this to false and copay will not be populated.
showpatientdetail
boolean
Include patient information for each patient associated with an appointment.
showcancelled
boolean
Include appointments that have been cancelled.
showremindercalldetail
boolean
Include all remindercall related results, if available, associated with an appointment.
scheduledenddate
string
End of the appointment scheduled search date range (mm/dd/yyyy). Inclusive.
limit
integer
Number of entries to return (default 1000, max 10000)Please note that this endpoint has a different default and max than normal.
offset
integer
Starting point of entries; 0-indexed
Output Parameters
Expand all
appointmentconfirmationid
string
If there is an appointment confirmation result for this appointment, the numeric ID (global to athenaNet).
appointmentconfirmationname
string
If there is an appointment confirmation result for this appointment, the name (global to athenaNet).
appointmentcopay
string
Detailed information about the copay for this appointment. Gives more detail than the COPAY field. Note: this information is not yet available in all practices, we are rolling this out slowly.
appointmentid
string
Appointment ID of the booked appointment
appointmentnotes
array
An array of appointment notes for this appointment.
appointmentstatus
string
The athenaNet appointment status. There are several possible statuses. x=cancelled. f=future. (It can include appointments where were never checked in, even if the appointment date is in the past. It is up to a practice to cancel appointments as a no show when appropriate to do so.) o=open. 2=checked in. 3=checked out. 4=charge entered (i.e. a past appointment).
appointmenttype
string
The practice-friendly (not patient friendly) name for this appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.
appointmenttypeid
string
This is the ID for the appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.
cancelledby
string
If the appointment has been cancelled, the username who cancelled the appointment.
cancelleddatetime
string
The time (mm/dd/yyyy hh24:mi:ss; Eastern time) that this appointment was cancelled (if cancelled)
cancelreasonid
string
If the appointment was cancelled, the numeric ID (local to the practice) for the cancel reason.
cancelreasonname
string
If the appointment was cancelled, the name (local to the practice) for the cancel reason.
cancelreasonnoshow
string
If the appointment was cancelled, if the cancel reason is marked as a no show reason.
cancelreasonslotavailable
string
If the appointment was cancelled, if the cancel reason is marked as a slot available reason.
chargeentrynotrequired
string
This field will tell if an appointment has been marked as not requiring change entry.
chargeentrynotrequiredreason
string
This field will give the reason that an appointment has been marked as not requiring charge entry.
checkindatetime
string
The time (mm/dd/yyyy hh24:mi:ss) that the appointment was checked in.
checkoutdatetime
string
The time (mm/dd/yyyy hh24:mi:ss) that the appointment was checked out.
claims
array
As detailed in /claims, if requested.
coordinatorenterpriseyn
string
If true, the appointment was booked through athenaCoordinator Enterprise.
copay
string
Expected copay for this appointment. Based on the appointment type, the patient's primary insurance, and any copays collected. To see the amounts used in this calculated value, see the APPOINTMENTCOPAY fields.
date
string
The appointment date.
departmentid
string
duration
integer
In minutes
encounterid
string
The encounter id associated with this appointment, useful for certain other calls. Only present for appointments with Clinicals that have been checked in.
encounterstate
string
The status of the clinical encounter associated with this appointment (OPEN, CLOSED, DELETED, PEND, etc.). This differs from encounterstatus, which refers to the status of the patient in the encounter.
encounterstatus
string
The status of this patient in the encounter (READYFORSTAFF, WITHSTAFF, READFORPROVIDER, CHECKEDOUT). Only present for appointments with Clinicals that have been checked in.
frozenyn
string
If true, this appointment slot is frozen
hl7providerid
integer
This is the raw provider ID that should be used ONLY if using this appointment in conjunction with an HL7 message and with athenahealth's prior guidance. It is only available in some situations.
insurances
array
List of active patient insurance packages. Only shown for single or multiple booked appointments if SHOWINSURANCE is set.
lastmodified
string
The date/time when the appointment was last modified. Note: It may be possible for the lastmodified field to be updated without any other field in the API call being changed. This occurs when appointment fields not included in the API output are updated.
lastmodifiedby
string
The user who last modified the appointment.
patient
string
See /patients for details
patientappointmenttypename
string
The patient-friendly name for this appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.
patientid
string
The athenaNet patient ID for this appointment
patientlocationid
string
The location of the patient. See /patientlocation for practice list. Only present for appointments with Clinicals that have been checked in.
providerid
string
reasonid
string
A list of reason IDs that could be used for this slot. Only present if multiple reason IDs are requested.
referringproviderid
integer
The referring provider ID.
reminderdetails
array
Detailed ReminderCall information made for this appointment.
renderingproviderid
integer
The rendering provider ID.
rescheduledappointmentid
string
When an appointment is rescheduled, this is the ID of the replacement appointment.
scheduledby
string
The username who scheduled the appointment.
scheduleddatetime
string
The time (mm/dd/yyyy hh24:mi:ss; Eastern time) that this appointment was scheduled.
startcheckin
string
The timestamp when the appointment started the check in process. If this is set while an appointment is still in status 'f', it means that the check-in process has begun but is not yet completed.
startcheckoutdatetime
string
The time (mm/dd/yyyy hh24:mi:ss) that the appointment check-out was started.
starttime
string
As HH:MM (where HH is the 0-23 hour and MM is the minute). This time is local to the department.
stopcheckin
string
The timestamp when the check-in process was finished for this appointment.
stopexamdatetime
string
The time (mm/dd/yyyy hh24:mi:ss) that the exam was completed.
stopintakedatetime
string
The time (mm/dd/yyyy hh24:mi:ss) that the intake process was completed.
suggestedoverbooking
string
High risk score for Smart Scheduling
supervisingproviderid
integer
The supervising provider ID.
templateappointmentid
string
The original appointment ID. This is useful if an appointment has been cancelled and you want to find the original ID.
templateappointmenttypeid
string
The original appointment type for this slot. This can change for generic appointments.
urgentyn
string
Urgent flag for the appointment.
useexpectedprocedurecodes
array
An array of expected procedure codes attached to this appointment.
Example Code
Delete open appointment slot
DELETE
/v1/{practiceid}/appointments/{appointmentid}
Deletes an open appointment slot, which will no longer allow appointments to be scheduled in that timeslot.
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Input Parameters
Expand all❙ required
practiceid
integer
practiceid
appointmentid
integer
appointmentid
Output Parameters
Expand all
appointmentid
string
The appointment ID that was deleted.
Example Code