Appointment

appointmenttypeid integer The appointment type to be booked. This field should never be used for booking appointments for web-based scheduling. The use of this field is reserved for digital check-in (aka "kiosk") or an application used by practice staff. One of this or reasonid is required.

Content-Type string Content type of the payload

❙ Request Body

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bookingnote string A note from the patient about why this appointment is being booked

departmentid integer The athenaNet department ID.

donotsendconfirmationemail string For clients with athenaCommunicator, certain appointment types can be configured to have an appointment confirmation email sent to the patient at time of appointment booking. If this parameter is set to true, that email will not be sent. This should only be used if you plan on sending a confirmation email via another method.

ignoreschedulablepermission string By default, we allow booking of appointments marked as schedulable via the web. This flag allows you to bypass that restriction for booking.

insuranceinfo object Patient insurance information, which will be added to the note on the appointment.

nopatientcase string By default, we create a patient case upon booking an appointment for new patients. Setting this to true bypasses that patient case.

patientid integer The athenaNet patient ID.

reasonid integer The appointment reason ID to be booked. This field is required for booking appointments for web-based scheduling and is a reason that is retrieved from the /patientappointmentreasons call.

urgentyn string Set this field in order to set the urgent flag in athena (if the practice settings allow for this).

Output Parameters

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appointmentcopay string Detailed information about the copay for this appointment. Gives more detail than the COPAY field. Note: this information is not yet available in all practices, we are rolling this out slowly.

appointmentid string Appointment ID of the booked appointment

appointmentstatus string The athenaNet appointment status. There are several possible statuses. x=cancelled. f=future. (It can include appointments where were never checked in, even if the appointment date is in the past. It is up to a practice to cancel appointments as a no show when appropriate to do so.) o=open. 2=checked in. 3=checked out. 4=charge entered (i.e. a past appointment).

appointmenttype string The practice-friendly (not patient friendly) name for this appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.

appointmenttypeid string This is the ID for the appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.

chargeentrynotrequired string This field will tell if an appointment has been marked as not requiring change entry.

chargeentrynotrequiredreason string This field will give the reason that an appointment has been marked as not requiring charge entry.

copay string Expected copay for this appointment. Based on the appointment type, the patient's primary insurance, and any copays collected. To see the amounts used in this calculated value, see the APPOINTMENTCOPAY fields.

encounterid string The encounter id associated with this appointment, useful for certain other calls. Only present for appointments with Clinicals that have been checked in.

encounterprep string If true, encounter prep has been started for the encounter associated with this appointment.

encounterstate string The status of the clinical encounter associated with this appointment (OPEN, CLOSED, DELETED, PEND, etc.). This differs from encounterstatus, which refers to the status of the patient in the encounter.

encounterstatus string The status of this patient in the encounter (READYFORSTAFF, WITHSTAFF, READFORPROVIDER, CHECKEDOUT). Only present for appointments with Clinicals that have been checked in.

frozenyn string If true, this appointment slot is frozen

hl7providerid integer This is the raw provider ID that should be used ONLY if using this appointment in conjunction with an HL7 message and with athenahealth's prior guidance. It is only available in some situations.

insurances array List of active patient insurance packages. Only shown for single or multiple booked appointments if SHOWINSURANCE is set.

patient string As detailed in /patients, if requested.

patientappointmenttypename string The patient-friendly name for this appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.

patientid string The athenaNet patient ID for this appointment

patientlocationid string The location of the patient. See /patientlocation for practice list. Only present for appointments with Clinicals that have been checked in.

rescheduledappointmentid string When an appointment is rescheduled, this is the ID of the replacement appointment.

referringproviderid integer The referring provider ID.

renderingproviderid integer The rendering provider ID.

startcheckin string The timestamp when the appointment started the check in process. If this is set while an appointment is still in status 'f', it means that the check-in process has begun but is not yet completed.

starttime string As HH:MM (where HH is the 0-23 hour and MM is the minute). This time is local to the department.

stopcheckin string The timestamp when the check-in process was finished for this appointment.

supervisingproviderid integer The supervising provider ID.

useexpectedprocedurecodes array An array of expected procedure codes attached to this appointment.

Example Code

Get appointment details

GET

/v1/{practiceid}/appointments/{appointmentid}

Retrieves the details of a specific appointment. Note: This endpoint may rely on specific settings to be enabled in athenaNet Production to function properly that are not required in other environments. Please see <a href="https://docs.athenahealth.com/api/resources/best-practices-and-troubles… Rollout of APIs</a> for more information if you are experiencing issues.

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Input Parameters

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❙ required

showcopay string By default, the expected co-pay is returned. For performance purposes, you can set this to false and copay will not be populated.

showclaimdetail string Include claim information, if available, associated with the appointment.

showinsurance string Include patient insurance information.

showexpectedprocedurecodes string Show expected procedure codes

showpatientdetail string Include patient information for each patient associated with an appointment.

ignorerestrictions string When showing patient detail for appointments, the patient information for patients with record restrictions and blocked patients will not be shown. Setting this flag to true will show that information for those patients.

Output Parameters

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appointmentid string Appointment ID of the booked appointment

appointmenttypeid string This is the ID for the appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.

chargeentrynotrequired string This field will tell if an appointment has been marked as not requiring change entry.

chargeentrynotrequiredreason string This field will give the reason that an appointment has been marked as not requiring charge entry.

encounterid string The encounter id associated with this appointment, useful for certain other calls. Only present for appointments with Clinicals that have been checked in.

encounterprep string If true, encounter prep has been started for the encounter associated with this appointment.

encounterstatus string The status of this patient in the encounter (READYFORSTAFF, WITHSTAFF, READFORPROVIDER, CHECKEDOUT). Only present for appointments with Clinicals that have been checked in.

frozenyn string If true, this appointment slot is frozen

insurances array List of active patient insurance packages. Only shown for single or multiple booked appointments if SHOWINSURANCE is set.

patient string As detailed in /patients, if requested.

patientappointmenttypename string The patient-friendly name for this appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.

patientid string The athenaNet patient ID for this appointment

patientlocationid string The location of the patient. See /patientlocation for practice list. Only present for appointments with Clinicals that have been checked in.

rescheduledappointmentid string When an appointment is rescheduled, this is the ID of the replacement appointment.

referringproviderid integer The referring provider ID.

renderingproviderid integer The rendering provider ID.

starttime string As HH:MM (where HH is the 0-23 hour and MM is the minute). This time is local to the department.

stopcheckin string The timestamp when the check-in process was finished for this appointment.

supervisingproviderid integer The supervising provider ID.

useexpectedprocedurecodes array An array of expected procedure codes attached to this appointment.

Example Code

Cancel appointment

PUT

/v1/{practiceid}/appointments/{appointmentid}/cancel

Allows the user to cancel a scheduled appointment

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Input Parameters

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❙ required

appointmentcancelreasonid integer Passing in this parameter will override the default cancel reason. Valid reasons can be retrieved via a call to the GET /appointmentcancelreasons endpoint.

Content-Type string Content type of the payload

❙ Request Body

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cancellationreason string A text explanation why the appointment is being cancelled

ignoreschedulablepermission string By default, we allow booking of appointments marked as schedulable via the web. This flag allows you to bypass that restriction for booking.

nopatientcase string By default, we create a patient case upon booking an appointment for new patients. Setting this to true bypasses that patient case.

patientid integer The athenaNet patient ID.

Output Parameters

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status string The status of this appointment after the operation (generally "x").

Example Code

Reschedule appointment

PUT

/v1/{practiceid}/appointments/{appointmentid}/reschedule

Reschedules an existing appointment to a new timeslot provided by the patient

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Input Parameters

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❙ required

appointmentcancelreasonid integer The appointment cancel reason id for cancellation of the original appointment. Use GET /appointmentcancelreasons to retrieve a list of cancel reasons.

Content-Type string Content type of the payload

❙ Request Body

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ignoreschedulablepermission string By default, we allow booking of appointments marked as schedulable via the web. This flag allows you to bypass that restriction for booking.

newappointmentid integer The appointment ID of the new appointment. (The appointment ID in the URL is the ID of the currently scheduled appointment.)

nopatientcase string By default, we create a patient case upon booking an appointment for new patients. Setting this to true bypasses that patient case.

patientid integer The athenaNet patient ID.

reasonid integer The appointment reason ID to be booked. If not provided, the same reason used in the original appointment will be used. Note: when getting open appointment slots, a special reason of -1 will return appointment slots for any reason. This is not recommended, however, because actual availability does depend on a real reason. In addition, appointment availability when using -1 does not account for the ability to not allow appointments to be scheduled too close to the current time (because that limit is set on a per appointment reason basis).

reschedulereason string A text explanation why the appointment is being rescheduled

Output Parameters

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appointmentid string Appointment ID of the booked appointment

appointmenttypeid string This is the ID for the appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.

patientappointmenttypename string The patient-friendly name for this appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.

frozenyn string If true, this appointment slot is frozen

patient string As detailed in /patients, if requested.

patientid string The athenaNet patient ID for this appointment

rescheduledappointmentid string When an appointment is rescheduled, this is the ID of the replacement appointment.

referringproviderid integer The referring provider ID.

renderingproviderid integer The rendering provider ID.

starttime string As HH:MM (where HH is the 0-23 hour and MM is the minute). This time is local to the department.

stopcheckin string The timestamp when the check-in process was finished for this appointment.

supervisingproviderid integer The supervising provider ID.

useexpectedprocedurecodes array An array of expected procedure codes attached to this appointment.

Example Code

Gets the appointment id tied to the confirmation hash in the appointment confirmation email

GET

/v1/{practiceid}/appointments/getappointmentidbyhash/{messagehash}

Gets the appointment id tied to the confirmation hash

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Input Parameters

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❙ required

messagehash string messagehash

Output Parameters

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appointmentid integer The Appointment ID.

Example Code

Get list of changes in appointment slots based on subscribed events

GET

/v1/{practiceid}/appointments/changed

Retrieves the list of changes in appointments or appointment slots Note: This endpoint may rely on specific settings to be enabled in athenaNet Production to function properly that are not required in other environments. Please see <a href="https://docs.athenahealth.com/api/resources/best-practices-and-troubles… Rollout of APIs</a> for more information if you are experiencing issues.

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Input Parameters

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❙ required

patientid array Patient ID. Multiple Patient IDs are allowed, either comma separated or with multiple values.

leaveunprocessed string For testing purposes, do not mark records as processed.

showcopay string Return copay information with the appointment data.

showinsurance string Include patient insurance information. Shows insurance packages for the appointment if any are selected, and all patient packages otherwise.

showpatientdetail string Include patient information for each patient associated with an appointment.

departmentid array Department ID. Multiple departments are allowed, either comma separated or with multiple values.

providerid array Provider ID. Multiple providers are allowed using comma separated values.

showprocessedenddatetime string See showprocessedstartdatetime.

showclaimdetail string Include claim information, if available, associated with an appointment.

showremindercalldetail string Include all remindercall related results, if available, associated with an appointment.

showprocessedstartdatetime string Show already processed changes. This will show changes that you previously retrieved at some point after this datetime mm/dd/yyyy hh24:mi:ss (Eastern). Can be used to refetch data if there was an error, such as a timeout, and records are marked as already retrieved. This is intended to be used with showprocessedenddatetime and for a short period of time only. Also note that all messages will eventually be deleted.

limit integer Number of entries to return (default 1000, max 10000)Please note that this endpoint has a different default and max than normal.

offset integer Starting point of entries; 0-indexed

Output Parameters

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appointmentconfirmationid string If there is an appointment confirmation result for this appointment, the numeric ID (global to athenaNet).

appointmentconfirmationname string If there is an appointment confirmation result for this appointment, the name (global to athenaNet).

appointmentid string Appointment ID of the booked appointment

appointmentnotes array An array of appointment notes for this appointment.

appointmenttypeid string This is the ID for the appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.

cancelledby string If the appointment has been cancelled, the username who cancelled the appointment.

cancelleddatetime string The time (mm/dd/yyyy hh24:mi:ss; Eastern time) that this appointment was cancelled (if cancelled)

cancelreasonid string If the appointment was cancelled, the numeric ID (local to the practice) for the cancel reason.

cancelreasonname string If the appointment was cancelled, the name (local to the practice) for the cancel reason.

cancelreasonnoshow string If the appointment was cancelled, if the cancel reason is marked as a no show reason.

cancelreasonslotavailable string If the appointment was cancelled, if the cancel reason is marked as a slot available reason.

chargeentrynotrequired string This field will tell if an appointment has been marked as not requiring change entry.

chargeentrynotrequiredreason string This field will give the reason that an appointment has been marked as not requiring charge entry.

checkindatetime string The time (mm/dd/yyyy hh24:mi:ss) that the appointment was checked in.

checkoutdatetime string The time (mm/dd/yyyy hh24:mi:ss) that the appointment was checked out.

coordinatorenterpriseyn string If true, the appointment was booked through athenaCoordinator Enterprise.

encounterid string The encounter id associated with this appointment, useful for certain other calls. Only present for appointments with Clinicals that have been checked in.

encounterstatus string The status of this patient in the encounter (READYFORSTAFF, WITHSTAFF, READFORPROVIDER, CHECKEDOUT). Only present for appointments with Clinicals that have been checked in.

frozenyn string If true, this appointment slot is frozen

insurances array List of active patient insurance packages. Only shown for single or multiple booked appointments if SHOWINSURANCE is set.

lastmodified string The date/time when the appointment was last modified. Note: It may be possible for the lastmodified field to be updated without any other field in the API call being changed. This occurs when appointment fields not included in the API output are updated.

lastmodifiedby string The user who last modified the appointment.

patient string See /patients for details

patientappointmenttypename string The patient-friendly name for this appointment type. Note that this may not be the same as the booked appointment because of "generic" slots.

patientid string The athenaNet patient ID for this appointment

patientlocationid string The location of the patient. See /patientlocation for practice list. Only present for appointments with Clinicals that have been checked in.

reminderdetails array Detailed ReminderCall information made for this appointment.

referringproviderid integer The referring provider ID.

renderingproviderid integer The rendering provider ID.

rescheduledappointmentid string When an appointment is rescheduled, this is the ID of the replacement appointment.

scheduledby string The username who scheduled the appointment.

scheduleddatetime string The time (mm/dd/yyyy hh24:mi:ss; Eastern time) that this appointment was scheduled.

startcheckoutdatetime string The time (mm/dd/yyyy hh24:mi:ss) that the appointment check-out was started.

starttime string As HH:MM (where HH is the 0-23 hour and MM is the minute). This time is local to the department.

stopcheckin string The timestamp when the check-in process was finished for this appointment.

stopexamdatetime string The time (mm/dd/yyyy hh24:mi:ss) that the exam was completed.

stopintakedatetime string The time (mm/dd/yyyy hh24:mi:ss) that the intake process was completed.

supervisingproviderid integer The supervising provider ID.

templateappointmentid string The original appointment ID. This is useful if an appointment has been cancelled and you want to find the original ID.

templateappointmenttypeid string The original appointment type for this slot. This can change for generic appointments.

useexpectedprocedurecodes array An array of expected procedure codes attached to this appointment.

Example Code

Get list of appointment slot change subscription(s)

GET

/v1/{practiceid}/appointments/changed/subscription

Retrieves the list of events appointment slots which are modified

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Input Parameters

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❙ required

includeremindercall string If this is set, we will include the UpdateRemiderCall event as if it is one of the default events. Otherwise we will ignore that it exists.

Output Parameters

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status string Will return one of following statuses: ACTIVE, INACTIVE, or PARTIAL. The PARTIAL status means that not all events are subscribed to. In the event of a problem, UNKNOWN may be returned.

subscriptions array List of events you are subscribed to.

Example Code

Unsubscribe to all/specific change events for appointment slots

DELETE

/v1/{practiceid}/appointments/changed/subscription

Delete a specific event which is no longer required

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Input Parameters

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❙ required